Document Processing Services for Archives
Enhance the value of your digitised collections with our indexing expertise
Be Ys Outsourcing Services offers comprehensive outsourcing solutions for archive indexing processes, with specialist expertise in historical French documents. Our teams operate 24/7, in both Offshore and Nearshore models, to accelerate the enhancement of your digital heritage.
Why optimise the indexing of your archival collections?
In a context where the enhancement of archival heritage has become a key mission for national and departmental archives, indexing digitised documents represents a major challenge.
- The vast volume of digitised civil registry records remains unusable without indexing
- It is estimated that 70% of archival collections have not yet been digitally enhanced
- Users expect easy access to documents through efficient search engines
- The SIACF (French Archives Information System) requires structured data
- Existing AI solutions show limitations, with 60% of data not recognised
Specific challenges for public archives
addressing the backlog of already digitised collections
essential precision for personal and place names
compliance with SIACF standards and data exchange requirements
making documents accessible to researchers and genealogists
optimising public resources
civil records, census data, municipal deliberations, and more.
Our document processing approach
Our dedicated document processing solution for Archives includes:
- An industrialised process for all types of public records (civil status, census data, deliberations…)
- A specialised team trained in reading and indexing historical French scripts
- Complementarity with AI solutions to process the 60% of unrecognised data
- High-volume processing capacity to rapidly eliminate indexing backlogs
- Double data entry and quality control in accordance with ISO 2859
- Full compliance with SIACF standards and guaranteed interoperability
Our Strengths
With over 20 years of expertise, we ensure optimal document processing:
Processing more than 70 million civil records per year
Quality rates: 99.9% at character level and 99.5% at field level
Ability to adapt to all document types and formats
Flexibility to absorb peak activity without affecting internal resources
ISO 27001 and ISO 9001-certified environment ensuring data security
Proven experience with major stakeholders such as Filae, town halls and local authorities, libraries
